The Correct Way to Quote an LTL Shipment: A Comprehensive Guide

When it comes to Less-than-Truckload (LTL) shipping, accurate quoting is crucial for both cost-efficiency and smooth logistics. A precise quote ensures that you avoid unexpected charges, comply with carrier requirements, and facilitate a seamless shipping process. In this blog post, we will explore the essential elements that contribute to an accurate LTL shipping quote: weight, dimensions, product details, freight class, NMFC number, accessorials, and time sensitivity.

1. Knowing the Weight

Weight is one of the most critical factors in determining the cost of LTL shipping. Carriers charge based on the weight of the shipment because it directly affects fuel consumption and space allocation. Here’s what you need to do:

• Weigh Accurately: Use a reliable scale to weigh your shipment. Ensure you include all packaging materials, pallets, and any other components that will be shipped.
• Report Total Weight: Provide the total weight to your carrier, as underreporting can lead to reweighing and additional charges.

2. Accurate Dimensions

The dimensions of your shipment—length, width, and height—play a significant role in the quoting process. Carriers need to know the exact size to plan the space in their trucks effectively.

• Measure Precisely: Measure each dimension of your shipment accurately. Include any packaging that adds to the overall size.
• Volume Calculation: Carriers may calculate the volume to determine the space your shipment will occupy. Incorrect dimensions can lead to reclassification and extra fees.

3. Product Details

Providing detailed information about the product being shipped is essential. This helps in assessing the handling requirements and ensuring compliance with regulations.

• Description: Give a clear description of the product, including any special handling instructions.
• Hazardous Materials: If the product is hazardous, it must be clearly identified to ensure proper handling and compliance with safety regulations.

4. Freight Class

Freight class is a standardized classification system used to categorize LTL shipments based on their transportability. It affects the shipping rate and is determined by factors such as density, stowability, handling, and liability.

• Correct Classification: Use the National Motor Freight Classification (NMFC) guidelines to determine the correct freight class for your shipment.
• Avoid Reclassification: Ensure the freight class is accurate to prevent reclassification charges, which can be costly.

5. NMFC Number

The NMFC number is a specific code that corresponds to a particular type of product. It is used to classify goods and determine the appropriate freight class.

• Identify the NMFC Number: Locate the correct NMFC number for your product. This is critical for accurate quoting and compliance.
• Consistency: Ensure the NMFC number aligns with the freight class to avoid discrepancies and additional fees.

6. Accessorials

Accessorial charges are additional fees for services beyond standard pickup and delivery. These can significantly affect your shipping costs.

• Identify Required Services: Determine if your shipment needs special services such as liftgate, inside delivery, residential delivery, or appointment scheduling.
• Communicate Clearly: Provide detailed information about any accessorials required to avoid unexpected charges.

7. Time Sensitivity

The urgency of your shipment can impact the quote. Time-sensitive shipments may require expedited services, which come at a premium.

• Delivery Deadlines: Communicate any specific delivery deadlines or time constraints.
• Service Levels: Choose the appropriate service level (standard, expedited, guaranteed delivery) based on your time requirements.

Conclusion

Quoting an LTL shipment accurately requires attention to detail and comprehensive information. By knowing the weight, dimensions, product details, freight class, NMFC number, required accessorials, and time sensitivity, you can ensure a precise and cost-effective LTL shipping quote. Proper preparation not only helps in avoiding additional charges but also ensures that your shipment is handled efficiently and reaches its destination on time. Remember, thoroughness and accuracy are your best allies in the LTL quoting process.